Fostering knowledge, training, safety and fun in sport shooting!
BY-LAWS OF THE CLEBURNE COUNTY SHOOTING CLUB
ARTICLE I – NAME
The name of this organization shall be the “Cleburne County Shooting Club, Inc.”
ARTICLE II – OBJECTIVE
The objective of this organization shall be the encouragement of shooting sports among members and guests with a view toward a better knowledge of the safe handling and proper care of firearms, as well as improved marksmanship. It shall be our further object and purpose to advance the development of youth education programs and emphasize those characteristics of honesty, good sportsmanship, self-discipline, team play and self-reliance, which are essentials of good sportsmanship and a foundation of true patriotism.
ARTICLE III – MEMBERSHIP
Any resident of the United States, who may legally own firearms or use them under the supervision of an adult, may become a member of this organization upon approved application and payment of the prescribed dues. All adult club members are encouraged to join the NRA and the Arkansas State Rifle and Pistol Association. Junior members may participate in club activities under the supervision of adult members.
ARTICLE IV – DUES / FEES
NOTE: All adult and senior memberships purchased within the first 30-days of the formation of the club will be granted “Charter Membership” status. These persons will be granted a priority and the first right of purchase should the club ever sell stock in the corporation.
A. Senior Membership: $75.00 per year. This is applicable to those persons 65 years of age and older.
B. Adult Membership: $125.00 per year. This is applicable to those persons between 21 and 64 years of age. Applicants between 18 and 21 years of age have the option of applying for adult / voting membership.
C. Business Memberships:
1. Standard: $500.00 per year. A business may provide up to six memberships to representatives or employees of the business. A list must be provided to the Treasurer and can be changed every six months. These persons will not be voting members of the club.
2. Executive: $1000.00 per year. A business may provide up to twelve memberships to representatives or employees of the business. A list must be provided to the Treasurer and can be changed every six months. These persons will not be voting members of the club.
D. Law Enforcement Membership: $75.00 per year. Applicant must be a full time, paid member, or retired member of a recognized law enforcement agency.
E. A spouse of an adult or senior member shall be accorded the same rights and privileges of the member. However, the voting privilege shall be limited to one vote per membership.
F. Junior Membership: $50.00 per year. This is applicable to those persons who have not attained their 21st birthday. Applicants under the age of 18 must have a parent or guardian’s written consent to become a member.
G. Guests: Any person not a member of the Cleburne County Shooting Club. Guests must be accompanied by a club member and will pay a daily range fee of $5.00. NOTE: The range fee is not applicable to immediate family members of club members. Immediate family members are: parents, grandparents, children, grandchildren and siblings. Members shall have priority for use of range facilities.
ARTICLE V – MEETINGS
A. Annual membership meetings shall take place on the first Monday of August in each year. Election of officers will be conducted at this meeting.
B. Regular Meetings: The regular business meeting of the club for the transaction of ordinary business shall be held on the first Monday of the second month of each quarter (Feb/May/Aug/Nov) with the meeting place as may be fixed by the Executive Committee. Normally meetings are held at the Club House on Range.
C. Special Meetings: A special meeting of the club may be held at any time upon the call of the President or the Executive Committee, or upon demand in writing, stating the objective of the proposed meeting, and signed by not less than 20% of the members entitled to vote. Notice of the time, place and objective of any special meeting shall be given to all members in good standing by email, social media and the club website not less than seven days prior to the date of the special meeting. The place for the special meeting shall be fixed by the Executive Committee.
ARTICLE VI – OFFICERS
A. The officers of this club shall be a President, Vice-President, Secretary, Treasurer, Chief Range Officer, Pistol Director, Rifle Director, Shotgun Director, Woman’s Director and Youth Activities Director, who, acting together, shall constitute the Executive Committee. They shall be elected by a majority vote of the members in good standing at the annual meeting of the club. All officers must be 21 years of age or older. The term of office for each position shall be one year. Officers shall serve without compensation, except that they may be granted a complementary membership for the year in which they serve.
B. A quorum shall consist of 50% of the elected officers.
C. The Executive Committee shall have general supervision and control of all activities of the club and may make agreements with other organizations and individuals to carry out the objectives of the club.
D. Meetings of the Executive Committee shall be held regularly at such time and place as the committee may determine.
ARTICLE VII – DUTIES OF OFFICERS
A. President: The President shall preside at all meetings of the club and of the Executive Committee. He shall be a member ex officio of all regular and special committees and shall perform all such other duties as usually pertain to his office.
B. Vice President: The Vice President shall perform the duties of the President in his/her absence or at his/her request.
C. Secretary: The Secretary shall keep a true record of all meetings of the Executive Committee and of the club and shall keep and maintain the books and records of the club.
He/she shall be responsible for maintaining the club’s affiliation with the National Rifle Association.
The Secretary shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the club by the National Rifle Association and the Secretary of State for Arkansas.
He/she shall notify the members of the Executive Committee of all meetings and shall notify the members of the special and annual meetings as required in Article V.
D. Treasurer: The Treasurer shall have charge of all funds of the club and place them in such bank or banks as may be approved by the Executive Committee. The Treasurer shall be responsible for paying all expenses and debts of the club from the club’s bank account and shall do so only by check or electronic funds transfer. He/she shall obtain approval of the Executive Committee prior to payment of any unusual or non-recurring bills.
He/she shall keep accurate account of all transactions and render a detailed report with vouchers at any meeting of the Executive Committee when requested. He/she will make detailed financial reports at all quarterly club meetings and an annual report to the organization at its annual meeting. As a matter of internal financial controls, the Treasurer will meet regularly with a member of the Executive Committee to examine the bank accounts and financial records.
He/she shall provide adequate financial statements to the Certified Public Accountant for preparation of annual returns.
There will be a “two signature rule” in place for all financial transactions. The authorized signatures will be the Treasurer and either the President or Vice President.
All applications for membership in the club shall be made to the Treasurer. The Treasurer shall keep updated computerized membership records, including sending out dues renewal notices and keeping an ongoing accounting of annual dues payments.
The Treasurer may utilize the services of a person to be designated as “Membership Assistant”. Said Membership Assistant shall not be an officer but shall work under the direction of the Treasurer. He/she may be assigned tasks including, but not limited to, processing applications for membership, assisting in membership renewal, collecting and depositing dues payments, and processing membership cards.
E. Chief Range Officer: The Chief Range Officer shall be the overall coordinator of the shooting disciplines and will work with the discipline directors to be the interface between those disciplines and the general membership. He/she shall be responsible for the coordination of the general schedule when a competitive event will require closing down all other elements of the ranges and will conduct the notification of such actions to the general membership. Such specific schedules will be established on a quarterly basis and will be published to the general membership.
F. The Rifle, Pistol, Shotgun, Women’s and Youth Activities Directors shall be the managers of their particular disciplines and be the spokesperson for that discipline in meetings with the Chief Range Officer or the Executive Committee. They will be responsible for the formation of work groups during the building and maintenance of the ranges and the coordination of the total effort to include personnel and equipment.
ARTICLE VIII – SUSPENSION OR EXPULSION
A. Any member may be suspended or expelled from the club for any cause deemed sufficient by the Executive Committee by a two-thirds affirmative vote of the members of the committee present at any regular or special meeting. No vote on suspension or expulsion may be taken unless at least 15 days’ notice in writing shall have been given to the member of the charges preferred and of the time and place of the meeting of the Executive Committee at which such charges will be considered. At such meeting the member under the charges will be accorded a full hearing.
B. Any officer may be removed by a two-thirds vote of the members in good standing present at any special meeting called for this purpose. No vote on suspension or removal from office may be taken unless at least 15 days’ notice in writing shall have been given to the officer of the reasons for his removal and of the time and place of the special meeting at which such ballot on his removal is to be taken. At such meeting, the officer shall be given a full hearing.
C. Charges against any officer or member may be preferred by any member in good standing. They shall be in writing, clearly stating the facts relied upon and accompanied by all affidavits or exhibits, which are to be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the President. The President will call a meeting of the Executive Committee to hear the charges. The Secretary will give at least 15 days’ notice of the meeting to each member of the Executive Committee, to the accuser and the accused, which shall be in writing and will include a true copy of the charges and of the supporting affidavits and exhibits.
D. Any member suspended or expelled by the Executive Committee may appeal to the full membership of the club. Such appeal shall be made in writing to the Secretary who will notify the President. The President will call a special meeting of the club for the purpose of acting on the appeal. The Secretary shall give at least 15 days’ notice by email, social media and the club website to all members of the club in good standing stating the date, time, place and reason for such special meeting. At the meeting of the full club, the Secretary will read the original charges, the supporting affidavits, and will read or display the accompanying exhibits, and will read the minutes of the special meeting of the Executive Committee at which the charges were heard and action taken. A full hearing will be given to the accuser and the accused. A vote will be taken by ballot of the members in good standing present, and a two-thirds vote shall be required to reverse the action of the Executive Committee.
E. Any officer who observes a member and/or a guest committing a violation of range or safety rules may eject such member and guest immediately. Said ejection shall remain in full force and effect until acted upon by the Executive Committee. Said ejection shall constitute a trespass warning to the affected member until acted upon by the Executive Committee.
ARTICLE IX – RANGE PROCEDURES AND RULES
Range and safety procedures and rules shall be promulgated by the Executive Committee. Said procedures and rules shall be published to the membership by email, social media, on the club website and posting at the range. Members are responsible for reading, understanding and complying with the published procedures and rules.
ARTICLE X – AMENDMENTS
Any proposed amendments to these bylaws may be introduced by any member of the club at any regular or special meeting called for the purpose. The proposed amendments must be acted upon by the club membership at a regular or special meeting called for the purpose, provided a copy of the approved amendments has been sent to each member by email, publication on social media and/or the club website at least 10 days prior to the meeting. A two-thirds vote of the members in good standing present will be necessary to pass or reject it.
Effective date: February 5, 2018
Copyright © 2009 Cleburne County Shooting Club. All rights reserved.